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QoMEX 2012

QoMEX 2012 Author's Paper Kit

Papers must be formatted according to the instructions in the QoMEX 2012 Author's Paper Kit. All authors should read the entire paper kit carefully to verify that your paper document is formatted correctly and that you have all the information you need before starting your paper submission. The paper kit contains detailed instructions on formatting your document and completing the submission process.

Part I: General Information

Procedure

The QoMEX 2012 paper submission and review process is being conducted in a manner similar to previous QoMEX conferences:

  • Authors who wish to participate in the conference will create documents consisting of a complete description of their ideas and applicable research results in a maximum of 6 pages submitted only in PDF format.
  • Submit the paper and copyright form electronically via the paper submission website. This paper submission must be submitted in final, publishable form before the submission deadline listed below.
  • Check the QoMEX 2012 website for the status of your paper.
  • Paper submissions will be peer-reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The progress and results of the review process will be posted on this website, and authors will also be notified of the review results by email.
  • Prepare a lecture or poster presentation following the guidelines included in this document.

The review process is being conducted entirely online. To make the review process easy for the reviewers, and to ensure that the paper submissions will be readable through the online review system, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions included here.

Requirements

Papers may be no longer than 6 pages, double column format, following the QoMEX 2012 templates (LaTeX and Word templates available), including all text, figures, and references.

Papers must be submitted by the deadline date. There will be no exceptions.

Accepted papers MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate. The presenter MUST register for the conference at one of the non-student rates offered, and MUST register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. A single registration may cover up to four (4) papers.

Important Dates

  • Short paper submission deadline: April 20 2012, 5pm (Pacific Time)
  • Full paper submission deadline: February 14, 2012 EXTENDED TO MARCH 5 2012, 5pm (Pacific Time)
  • Notification of acceptance (full papers): April 30, 2012
  • Notification of acceptance (short papers): May 7, 2012
  • Camera ready submission: May 20, 2012
  • Author and early-bird registration deadline: May 30, 2012
  • Author presentation submission deadline: July 2 2012, 5pm (Pacific Time)

Correspondence

Please make sure to put the conference name (QoMEX 2012) and the paper number that is assigned to you on all correspondence to qomex2012@gmail.com if you have any questions about paper submission.

Part II: Preparation of the Paper

Document Formatting

Use the following guidelines when preparing your document:

LENGTH: You are allowed a total of 6 pages for your document, double column format, following the provided QoMEX 2012 LaTeX or Word templates. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 6 page limit will be rejected.

LANGUAGE: All proposals must be in English.

MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11" or 216mm by 279mm) paper. Any text or other material outside the margins specified below will not be accepted:

  • All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.
  • The left margin must be 19 mm (0.75 inch).
  • The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches).
  • Text should appear in two columns, each 86 mm (3.39 inch) wide with 6 mm (0.24 inch) space between columns.
  • On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
  • The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5") below the title area and no more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the end of the abstract and the beginning of the main text.

A format sheet with the margins and placement guides is available here:

  • PDF file (When you print this file, make sure the "shrink to fit" box is not checked!)

The file contains lines and boxes showing the margins and print areas. If you print this file, then stack it atop your printed page and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.


TYPE:

Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly.

Size: Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing.

TITLE: The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title. Notice that this title must be identical in all your communications, including the paper itself (PDF), the information provided in the paper management interface (EDAS), and the copyright form.

AUTHOR LIST: The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form. QoMEX does not perform blind reviews, so be sure to include the author list in your submitted paper.

ABSTRACT: Each paper should contain an abstract between 80 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

INDEX TERMS (KEYWORDS) NEW: Enter up to 5 keywords separated by commas. Keywords may be selected from the IEEE keyword list found at: http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt.

BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

[1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the CD-ROM and IEEE Xplore proceedings will retain the colors in your document).

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

Templates

The following style files and templates are available for users of LaTeX and Microsoft Word:

It is imperative that you use the LaTeX files or Word file to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11") or A4 paper layout (210mm X 297mm). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

Part III: Submission and Review of the Paper

The review process will be performed from the electronic submission of your paper. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

The 'IEEE Requirements for PDF Documents' MUST be followed EXACTLY. The conference is required to ensure that documents follow this specification. The requirements are enumerated in:

Papers must be submitted in Adobe's Portable Document Format (PDF) format.

PDF files:

  • must not have Adobe Document Protection or Document Security enabled,
  • must have either 'US Letter' or 'A4' sized pages,
  • must be in first-page-first order, and
  • must have ALL FONTS embedded and subset.

ALL FONTS MUST be embedded in the PDF file. There is no guarantee that the viewers of the paper (reviewers and those who view the proceedings CD-ROM after publication) have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by the organizers and asked to submit a file that has all fonts embedded. Please refer to your PDF file generation utility's user guide to find out how to embed all fonts.

Information for LaTeX users

Authors willing to write their paper in LaTeX must use the style file recommended above (spconf.sty).

Generating a PDF file is straightforward for all LaTeX packages we are aware of (and direct LaTeX->PDF conversion are now possible on most systems with tools like pdflatex).

When preparing the proposal under LaTeX, it is preferable to use scalable fonts such as Type I, Computer Modern. However, quite good results can be obtained with the fonts defined spconf.sty.

Warning: PDF files with Postscript Type 3 fonts are highly discouraged and could lead to the rejection of the paper. PDF files utilizing Type 3 fonts are typically produced by the LaTeX system and are lower-resolution bitmapped versions of the letters and figures. It is possible to perform a few simple changes to the configuration or command-line to produce files that use PostScript Type 1 fonts, which are a vector representation of the letters and figures. An excellent set of instructions is found at:

Creating quality Adobe PDF files from TeX with DVIPS

For most installations of LaTeX, you can cause dvips to output Type 1 fonts instead of Type 3 fonts by including -Ppdf option to dvips. The resulting Postscript file will reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped Type 3 versions, which cause problems with printers. You may also need to tell dvips to force letter sized paper with the option: -t letter.

It remains then to convert the final postscript file into PDF by using common tools like ps2pdf, or pstopdf, or any ps to pdf converter.


File Size Limit

Authors will be permitted to submit a document file up to 10 MB (megabytes) in size.

File Name

The filename of the document file should be the first author's last name, followed by the appropriate extension (.pdf). For example, if the first author's name is Johan Smith, you would submit your file as "smith.pdf".

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

  • Document file in PDF format
  • Affiliation, email address, and mailing address for each author
  • Paper title
  • Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)

To submit your document and author information, go to the paper submission site

The submission system will present an entry form to allow you to enter the paper title, abstract text, review category, and author contact information.

ALL authors must be entered in the online form, and must appear in the online form in the same order in which the authors appear on the PDF.

IEEE Copyright Transfer Form

QoMEX 2012 is using the IEEE eCopyright form, available from the paper submission site.

Online Review Process

Your submitted paper will be converted to PDF format by the submission system if necessary, then visually inspected by our submission system staff to assure that the document is readable and meets all formatting requirements to be included in a visually pleasing and consistent proceedings publication for QoMEX 2012. If our submission inspectors encounter errors with your submitted file, they will contact you to resolve the issue. If your paper passes inspection, it will be entered into the review process. A committee of reviewers selected by the conference committee will review the documents and rate them according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference. The result of the technical committee's decision will be communicated to the submitting authors by email, along with any reviewer comments, if any.

Monitor Your Submission Status

After you submit your document, you may monitor the status of your paper here.

Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The email notification will include the presentation format chosen for your paper (lecture or poster) and may also include the presentation date and time, if available.

The notification email will include comments from the reviewers. The conference cannot guarantee that all of the reviewers will provide the level of comment desired by you. However, reviewers are encouraged to submit as detailed comments as possible.

Required Author Registration

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one author registered (at non-student rate), with one registration covering one paper and the payment received by the author registration deadline (see above) to avoid being withdrawn from the conference.

Copyright Issues for Web Publication

If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

Copyright 2012 QoMEX. Published in the 2012 Quality on Multimedia Experience (QoMEX 2012), scheduled for July 5-7 2012 in the Yarra Valley, Australia. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the QoMEX organization.

If you post an electronic version of an accepted paper, you must provide the QoMEX organization with the electronic address (URL, FTP address, etc.) of the posting.

Part IV: Preparation of the Presentation

To help authors prepare for oral and poster presentations, the following suggestions have been created:

Oral Presentations

PRESENTATION TIME: Presentation time is critical: each paper is allocated 30 minutes for oral presentation sessions. We recommend that presentation of your slides should take about 20 minutes, leaving 5-10 minutes for introduction by the session chair and questions from the audience. To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes. Please note that your presentation slides are due on CMT by July 2, 5pm (Pacific Time) to allow for pre-loading onto the venue computers.

Be prepared to begin your presentation as soon as the prior presenter has finished, as it is important to keep on schedule. You should meet with your session chair during the break immediately prior to your session. Meet inside or near the door of the presentation room. If the room is not being used, this will give you a chance to test any presentation equipment you will be using. Copying your files to the computer before the session will also save you some time during your presentation.

ORGANIZATION OF IDEAS: Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at QoMEX. Surrogate presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the surrogate presenter must contact the Session Chair in advance of the presenter's session.

EQUIPMENT PROVIDED: All lecture rooms will be equipped with a computer, a video projector, a microphone and a pointing device. Each computer will have a recent version of the Windows OS installed, CD-ROM drive, as well as PowerPoint and Acrobat Reader software. Remember to embed all your fonts into your presentation, if you are using any special font or plug-in such as MathType. If any other audio or video equipment is required, authors are to contact the conference organiser at by June 29, 2012 to indicate their request. There may be an extra cost for any additional equipment.

Please, pay attention to the following critical points:

  • There WILL NOT be an overhead projector in the rooms
  • Make sure your presentation does not run into a problem on Windows XP platform, if you are a Mac or Linux user
  • If you will be playing video or animated media, make sure it runs on Windows Media Player
  • Embed all the fonts in your presentation

Poster Presentations

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.

The poster session is 90 minutes long over the lunch break. Prior to your scheduled poster session, there will be a 'Poster Madness' session where each poster presenter will be allocated 2 minutes (and at least one slide) to introduce their work to the audience. You should prepare a succint explanation of your work, concentrating on the key innovation, and be ready to interact with the audience that approaches your poster. Please note that your Poster Madness presentation slides are due on CMT by July 2, 5pm (Pacific Time) to allow for pre-loading onto the venue computers.

Please put up your poster in the morning or during the morning coffee break before your poster session, and take it down during the break immediately following your session. Pushpins and velcro will be available to mount the poster. If you need extra presentation materials, such as a video display or computer, you will be required to bring them yourself and please advise the the conference organiser at by June 29, 2012 to indicate your request. Also note that any equipment used in the poster area should be battery-operated, since power may not be provided on the floor.

If your poster is constructed of multiple pieces of paper, it is highly recommended to tape together all of the pieces before you mount the poster on the board, since there is a limited amount of time available for the mounting process.

DIMENSIONS: The poster board will be 1000mm wide by 2400mm tall. The recommended poster size is A0 (841 x 1189mm or 33.11 x 46.81in); the maximum poster size is 950mm wide by 2340mm tall. Push tacks or velcro adhesive will be provided at the conference to mount your poster to the board.

ORGANIZATION OF IDEAS: Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.

FORMATTING: The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance. Make your poster as self-explanatory as possible. This will save your efforts for technical discussions.

TIME: Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.